Office Management Essay

According to Npower (Business Case Studies) Often these conclusivenesss ar administrative in nature and hatful be implemented quickly and campaign to carry a little risk and argon smaller scale, only are never the less important choices that the great unwashed open to line to fulfil their role. Strategic Decision Implementing that laptops are to be used by partners while out of the office would be a strategic decision. in that respect are lots of chores with the partners being out of the office and with the use of laptops as communication tools this entrust provide a direct link betwixt the office mental faculty and the partners.I cogitate that this is a strategic decision as with the right planning and overseeing the development this could really be a step forward for Classic Interiors because civilize potty be change between partners and the office and messages can be passed on effectively heart and soul that there wont be a build-up of devise or office mental f aculty with no work and communication between e genuinelyone will be guess a lot easier. Operational Decision Stipulating a lunch time for each cater member would be an organisational decision. The accepted system for lunch time is not convenient as the employees rent to decide when they go as long as one of them is in the office.I believe this is an operational decision because if affects the day to day runnel of the organisation. If the administrators were set a lunch second each they would take a shit to stay to it and get used to working alongside the time set. Role of self-confidence Manager Operational mean Process As the office conductor my role in establishing a new routine for lunch hour would be to organise a meeting to communicate the proposed changes with administrators and gain their views. thence I would create a plan to put forward to the administrators and partners.When a decision has been reached and the new plan is put into action I would have to oversee the progress of the plan gathering feedback at every opportunity. Issues thither is increased frustration between partners and administrators due to the partners carrying out task they believe the administrators could be doing which would free up more time for the partners. The solution to this would be to for all administrators to be trained how to use the specialist interior function software, this would en sufficient them to alleviate the work load from the partners and shade more baffling in the design side of their work.This would likely be time down to train the administrators moreover the overall outcome would be beneficial to the company. The relationship between partners and the administrators is suffering due to the partners being out of the office as communication is often via pithy telephone messages and emails which has led to information being mis-communicated. The solution would be to introduce the use of PDAs (Personal digital Assistants) for partners to be abl e to communicate with administrators.This would enable the administrators to contact the partners if a problem arises while carrying out work so that no mistakes are do and also they would be able to check their diaries to make appointments without the chance of replicate booking. Instant messaging could also help with communication as they are received instantly and can be replied to in seconds. Financial think and Budgetary Control Financial Planning According to Jim Priebe (ehow) A monetary plan is like a blue print. It is a description of what you pauperization to achieve and the tools you need to achieve it.Financial planning is the process of asking questions to en for certain that you manage your risk against unexpected events. Managers need to be able to exercise control over the organisation that they manage to make sure that financial plans are being achieved both for the long term and the short term. Benefits of financial planning are 1 Reducing the risk of a financ ial crisis. 2 Allows you to understand how each financial decision made affects other areas of finance. Barriers of financial planning are 1 It can be time consuming 2 Can be costly as will involve accountants. Budgetary ControlBudgetary control is on the nose control of an organisations operations through establishment of standards and targets concerning income and expenditure. Continuous monitoring is necessary to be effective. Benefits of budgetary control are 1 Coordinates activities across departments. 2 Provides a record of organisational activities. Barriers of budgetary control are 1 Budgets can de cause staff. 2 May cause competition for resources. Effective committee Delegation is the distribution of tasks by the office manager. Giving responsibilities to employees to carry out the work but the work will remain liable to the office manager.When missionary station is carried out properly very good results and high productivity can be achieved. The Process of Delegation Delegation can be very difficult. The process of delegation is 1 Define the task 2 ask the Individual 3 Explain what must be achieved (clear instructions) 4 wrangle requirement to completion 5 Agree a deadline 6 Be there for support 7 Always give feedback Benefits Time anxiety would be a benefit of delegation as this would allow partners to fate work so that they have a more manageable work load.Delegating tasks will motivate staff and increase productivity. Barriers Forcing someone to do a task that they dont want to or are not capable of would be a barrier, this can be seen in the subject field study when Izzy asked one of the administrators to just follow what had been done before. This make it to the administrator getting upset and Izzy feeling unable to approach anyone else. This could have been avoided by steering setting out a procedure for staff to follow and allocating the task to someone suitable.Confusion about who is ultimately creditworthy for tasks is a barrier to effective delegation, this can be seen in the case study as partners are frustrated because they believe that administration is creditworthy for some of their tasks. This can be corrected by training administrators to make the delegation process easier. leading Models I think Tomi uses democratic leadership. As Tomi involves the staff in the decision making process of meeting clock and encouraged staff to offer their opinions which made the administrators feel like what they give tongue to mattered.I believe Izzi uses tyrannic Leadership. When Izzi was in charge she would decide the time of meetings even when it was inconvenient to the others meaning work started to suffer which she then image they could not manage and devised a new procedure which is hopeless but Izzi cannot see this. Staff find it difficult to communicate with her. Autocratic Leadership works where there is no need for input on the decisions and antiauthoritarian leadership works when a leader seeks help and guidance from staff to make decisions. democratic leadership The impact of this leadership style is that it gives staff a voice and they are able to communicate better with management. Democratic leadership style encourages better cooperation and motivates staff because they feel well conscious in everything that affects their work. Autocratic Leadership The impact of this leadership style is that it fails to motivate staff and they feel forced to do things managements way although It is not forever and a day the best way and staff become stressed being pushed.Autocratic leadership style encourages no communication between staff and management as management make all the decisions based on what they feel is best for the organisation. References Hamel, G. (2008) What is strategic Decision Making http//smallbusiness. chron. com/strategic-decision-making-23782. html Npower. Developing people through decision making http//businesscasestudies. co. uk/npower/developing-people-through -decision-making/tactical-decisions. html Priebe, J. What is the purpose of Financial Planning http//www. ehow. com/info_7755005_purpose-financial-plan. html